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Severn Unival is using Transform PC-based data capture software from Terrington Data Management to improve the management of all UK valves and platforms operated by its clients.

Severn Unival manufactures a range of valves and provides a specialist asset management service for those made by other manufacturers.

Under the asset management service, valves are monitored, tested and repaired through its workshops in Huddersfield, Aberdeen, Gloucester and Widnes as part of platform healthcare contracts to improve performance and safety.

Severn Unival, which previously operated a pen-and-paper system, uses the handheld Transform to record details of all valves, whether manufactured by or new to the company, to create a database of details including the owner, history, status, performance, specification, application and destination of every valve leaving a Severn Unival workshop.

Every valve new to Severn Unival goes through the same process as well as hundreds of valves logged during site surveys.

Data recorded includes the different stages they are at in their life and repair cycle.

Tony Brooke, technical services and products general manager at Severn Unival, said: ‘Every valve is given a unique Transform reference number.

‘This means that, when it next comes in for repair, we can easily access previously captured data.

‘We previously used hand-written sheets.

‘Now all the paper forms are electronically replicated in Transform.’ Brooke added: ‘Keying the reference number enables us to find all the activity reports for each valve without having to search for different job files and so on.

‘Using Transform is faster, avoids duplication and prevents potential for difficulties caused by rushed handwriting or careless filing.

‘Transform also uses uniform terminology and processes, which eliminates the possibility of misunderstandings and allows users to find details quickly and accurately through the retrieval system.

‘Transform also ensures that work is finished correctly.

‘Operators who may have to leave something at a certain stage can create a flag for someone else to complete that part of the project.

‘The system also prompts us that certain valves are due for attention.

‘For example, safety relief valves used on offshore oil rigs must be re-calibrated in certain timescales.

‘Transform allows us to easily identify these within the system and plan coordinated campaigns of action with far greater efficiency.’ Transform also enables Severn Unival to operate its Performance+ trouble-shooting service by identifying patterns in valve failure, which can be used to offer a proactive solution.

Transform’s web access is enabling the company to give customers their own web platform so they can view photographs of their valves and access up-to-the-minute reports after surveys so they can more accurately plan shutdowns, repairs and maintenance.

Brooke said: ‘This communication facility within Transform is good for our clients, enabling them to improve their knowledge and decision making in addition to the technical services we already provide.’ Transform, which has a sister system, Index, used for hazardous area electrical (Atex 137) inspections, is compatible with many handheld terminals and operating platforms.

Any paper-form-based business process can be replicated electronically within Transform, usually for industrial inspection applications.

Asset management information, such as equipment installation date, manufacturer, serial number, and so on can be built into the system and inspection forms added underneath to automatically update existing information.

Terrington Data Management

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